Complete Event Safety File

One file for every kind of event

For event companies, venues, municipalities, schools and organisers who run more than one type of event. It includes everything in the Fun Run & Community Race pack and the Markets & Community Events pack, plus the documents larger events need: crowd management, security and accreditation, alcohol management, stages and temporary structures, noise, and the SASREA paperwork for medium and high-risk events.

What's inside

• Everything in both small packs (fun runs and markets).
• Large events legal checklist: SASREA risk categorisation, safety certificates, planning committee and VOC, the 2017 SASREA Regulations, Construction Regulations, liquor, fireworks, PSIRA, EMS and noise.
• Extra appointments: security coordinator, head steward (crowd manager), production and site manager.
• Extra plans: large event safety plan, crowd management plan with capacity calculation, security and accreditation plan, alcohol management plan, temporary structures plan, noise and neighbour management plan.
• Extra risk assessments: stages and temporary structures, crowd management and front of stage, alcohol sales and bars, security and searches, fireworks and special effects, sports days, open water swimming.
• Extra checklists and forms: temporary structure handover, bar and liquor point, crowd barriers and exits, annual schedule of events for SAPS (SASREA section 6), crowd count log, Section 37(2) contractor agreement, front-of-stage steward briefing.

Why buy from Anavah?

• Written by a working SHEQ consultant in KwaZulu-Natal, not a generic overseas template.
• Built around South African law: the Safety at Sports and Recreational Events Act 2 of 2010 (SASREA), the OHS Act and SANS 10366. Check the laws and official sources here.
• Fully editable Word files: add your logo and event details and you are ready.
• Instant download after payment by card or SnapScan.
• Help on the day: we can act as your appointed event safety officer, train your marshals and first aiders, or compile the file for you. WhatsApp 071 148 7909.

Frequently asked questions

Can I edit the documents?

Yes. Every document is an editable Microsoft Word file. Add your organisation's name and logo in the header and fill in the placeholders such as [Document No.] and [Date].

How do I receive the files?

Straight after payment you get a download link on screen and by email. The documents come in a zip file, organised in numbered folders.

Does this replace the municipal permit?

No. The file gives you the safety plan, risk assessments, letters and records that municipalities, SAPS and insurers ask for. You still apply for your event permit and other approvals, and the pack includes a permit timeline and cover letters to help.

Is this enough to be compliant?

Templates give you the structure and wording, but every file must be adapted to your own event, signed and kept. If you would like help, we can review or compile it for you.