Markets & Community Events Safety File

Run a safer market, every market day

As a market or event organiser you are responsible under the OHS Act for the safety of visitors, stallholders and volunteers, and larger events also fall under the Safety at Sports and Recreational Events Act. Gas at food stalls, gazebos in the wind, cables and vehicles are the risks we see most often. This pack gives you the plans, stallholder rules and day-of checklists to control them.

Who it is for

Organisers of weekend and craft markets, farmers' and night markets, school fêtes, church and community days, car boot sales and small festivals.

What's inside

• Start Here: legal requirements and permit timeline, step-by-step guide and contents index.
• Appointments: event safety officer, market manager, steward and parking marshal, fire marshal, first aider, volunteer agreement.
• Plans and procedures: event safety plan for markets and community events, emergency and evacuation procedure, fire and LP gas safety plan, weather and wind plan, lost children procedure, traffic, parking and pedestrian plan.
• Risk assessments: market site and public areas, food stalls and LP gas cooking, gazebos and stalls setup and takedown, electrical supply and generators, children's activities and jumping castles.
• Letters, applications and traders: stallholder application and agreement, stallholder safety rules, SAPS notification, municipal permit cover letter, notice to neighbours.
• Checklists: stall inspection before opening, food stall and LP gas, electrical leads and generators, gazebo and banner anchoring, fire extinguishers, first aid post, final safety sign-off before opening.
• Registers and forms: stallholder register, briefing attendance, contact list, incident report, medical log, radio log, lost child report, debrief.
• Briefings: stallholders, stewards and parking marshals, LP gas safety for food traders, heat, lightning and wind.

Why buy from Anavah?

• Written by a working SHEQ consultant in KwaZulu-Natal, not a generic overseas template.
• Built around South African law: the Safety at Sports and Recreational Events Act 2 of 2010 (SASREA), the OHS Act and SANS 10366. Check the laws and official sources here.
• Fully editable Word files: add your logo and event details and you are ready.
• Instant download after payment by card or SnapScan.
• Help on the day: we can act as your appointed event safety officer, train your marshals and first aiders, or compile the file for you. WhatsApp 071 148 7909.

Frequently asked questions

Can I edit the documents?

Yes. Every document is an editable Microsoft Word file. Add your organisation's name and logo in the header and fill in the placeholders such as [Document No.] and [Date].

How do I receive the files?

Straight after payment you get a download link on screen and by email. The documents come in a zip file, organised in numbered folders.

Does this replace the municipal permit?

No. The file gives you the safety plan, risk assessments, letters and records that municipalities, SAPS and insurers ask for. You still apply for your event permit and other approvals, and the pack includes a permit timeline and cover letters to help.

Is this enough to be compliant?

Templates give you the structure and wording, but every file must be adapted to your own event, signed and kept. If you would like help, we can review or compile it for you.