Office & Small Business Safety File

A complete health and safety file for offices and small businesses

Every employer in South Africa has duties under the Occupational Health and Safety Act, whether you have three employees or three hundred. This Office and Small Business Safety File gives you 194 editable documents written specifically for offices, shops, practices and small businesses, so you can put a proper health and safety system in place without starting from a blank page.

Who it is for

Offices, retail shops, professional practices, agencies, call centres, guest houses and other small and medium businesses, and the person who has been given "health and safety" on top of their normal job.

What's inside

• Start Here: a small business compliance checklist that shows exactly what you are missing, a step-by-step guide to compiling the file, and a contents index.
• 18 legal appointments: CEO 16(1), 16(2), H&S representative, committee chairperson, first aider, fire fighter, fire marshal, incident investigator, ergonomics risk assessor, hazardous chemical agents controller and more.
• 14 policies including health and safety, harassment and violence, remote and hybrid work, wellness and mental health, ergonomics, substance abuse and HIV.
• 34 procedures and plans including emergency evacuation, COID and Section 24 reporting, generator, inverter and battery safety for load-shedding, armed robbery and security incidents, visitor and contractor control, first aid and fire fighting.
• 16 risk assessments: office baseline, ergonomics, fire, cleaning chemicals, kitchen, backup power, working from home, business travel, reception and cash handling, storerooms and psychosocial risks.
• 19 checklists including a monthly office inspection, ergonomic workstation assessment, home office self-assessment, Facilities Regulations checklist and new employee induction.
• 16 registers, 22 forms and incident records, 40 toolbox talks and a legal register for offices and small businesses.

Legislation covered

Occupational Health and Safety Act 85 of 1993, General Administrative and General Safety Regulations, Facilities Regulations, Ergonomics Regulations 2019, Hazardous Chemical Agents Regulations 2021, Physical Agents and Noise Exposure Regulations 2024, Electrical Installation Regulations, COIDA and the Code of Good Practice on the Prevention and Elimination of Harassment.

Why buy from Anavah?

• Written and checked by a working SHEQ consultant in KwaZulu-Natal, not a generic overseas template.
• Up to date with current South African law, including the Hazardous Chemical Agents Regulations 2021, the Physical Agents and Noise Exposure Regulations in force from September 2026 and ISO 45001.
• Fully editable Word and Excel files: add your logo and company name and you are ready.
• Instant download after payment by card or SnapScan.
• Help when you need it: WhatsApp us on 071 148 7909, or let us compile the file for you.

Frequently asked questions

Can I edit the documents?

Yes. Every document is an editable Microsoft Word or Excel file. Add your company name and logo in the header and fill in the placeholders such as [Company Name], [Date] and [Document No.].

How do I receive the files?

Straight after payment you get a download link on screen and by email. The documents come in a zip file, organised in numbered folders.

Is this enough to be compliant?

Templates give you the structure and wording, but every file must be adapted to your own work, signed and kept up to date. If you would like help, we can review or compile the file for you.